ID: 21847

Financial Coordinator

Queen's University - Kingston, ON



• University degree or three-year post-secondary degree in business administration, finance, accounting or other relevant field.
• Three to five years of experience in a relevant field, including progressive accounting/financial management and administrative experience in an organizationally relevant environment.
• Demonstrated knowledge of standard accounting practices, proven budget management skills, account administration experience, and demonstrated bookkeeping competency.
• Knowledge of university financial policies, regulations and practices is considered an asset.
• Consideration may be given to an equivalent combination of education and experience.

• Respects diversity and promotes equity, inclusion, and accessibility in the workplace.
• Ability to perform accounting and financial management duties, including the ability to analyze and present financial data.
• Data analysis to perform financial reporting and forecasting.
• Excellent judgement and discretion when making decisions and recommendations about the financial administration of the Connected Minds Project and Microcredentials Program. Proven ability to maintain confidentiality with highly sensitive data and information.
• Interpersonal and communication skills (both verbal and written) to deal with a wide variety of individuals in a professional manner and to provide clear and accurate information.
• Ability to plan, organize, direct, control and evaluate. Ability to create a positive work environment.
• Ability to cope with multiple demands and manage competing priorities.
• Proficiency with computer software packages, in particular Microsoft Suite and Google Suite as well as university information and financial management systems
• Analytical, interpretative, and problem-solving skills.
• Ability to adapt to and implement new technologies.
• Initiative and ability to work independently as well as participation as a member of the administrative team in the QHS Finance Office and the Centre for Neuroscience Studies.

• Research and provide new policy and procedures and changes to existing policies and procedures in order to improve the internal processes for the administration of the CFREF Connected Minds Project
• Determine content and type of financial reporting requirements to meet the needs of the senior leadership team of Connected Minds and the Microcredentials program in the Centre for Neuroscience Studies
• Make budgetary, reporting and control recommendations based on an understanding or project and program objectives. Present recommendations to the Operations Manager for further action.
• Find solutions to problems within guidelines; determine how problem and solution will affect budgeting. Decide whether complexity of the problem requires the involvement of more senior staff or the senior financial officer at York University
• Determine appropriate timing of independent activities, ensuring all important deadlines are met according to the financial calendar
• Identify the need for financial analysis and write analyses with recommendations to the Operations Manager and Senior Leads of Connected Minds for action
• Monitor day-to-day financial operations of the project and program including the processing and authorization of expenditures and monitoring of budgets

Position Requirements

The Centre for Neuroscience Studies is a multidisciplinary research centre which spans many departments and several faculties. The goal of the Centre is to promote and expand world class neuroscience research and education at Queen’s University. Connected Minds is a Canada First Research Excellence Fund (CFREF) awarded to Queen’s University by the Government of Canada. The vision of this collaborative initiative between York and Queen’s Universities is to co-create and co-lead socially responsible, community engaged research that produces innovative technologies, policies and regulations that optimize the benefits and mitigate the risks of the new techno-social collective in support of achieving research excellence. The Neurotech Microcredential Program is a series of six Microcredential certificate courses offered through the Centre for Neuroscience Studies.

Reporting to the Director, Financial Services, Queen’s Health Sciences and taking direction from the Centre for Neuroscience Studies (CNS) Operations Manager and the Vice Director of Connected Minds at Queen’s University, the Financial Coordinator will assist with the coordination of all financial aspects of the Connected Minds project and Neurotech Microcredential Program at Queens University. This individual will work collaboratively with the CFREF Administrative Assistant and Training Program Assistant and will be actively involved in the financial monitoring, reporting and progress of the CFREF award.

Job Description
• Coordinates the day-to-day financial operations and manages financial accounts for the Connected Minds Project and the Microcredentials Program
• Provides necessary financial information and recommendations required for strategic planning purposes for both projects for decision making in collaboration with the senior administrative team and the financial coordinator at York University
• Develops and maintains a variety of financial reports on an on-going basis; provides quarterly reports and expense and revenue projects to meet the obligations of the CFREF regulations.
• Assists in the preparation and development of complex budgets and models in support of the projects. Provides advanced financial analysis to aid in the monitoring of budget objectives and progress.
• Coordinates the CFREF and Microcredential revenues and expenses and coordinates all financial initiatives for each of these projects.
• Monitors account activities and ensures the accuracy and validity of all account transactions, in keeping with generally accepted accounting practice.
• Reviews financial policies, internal and external controls and recommends changes when appropriate. Supports the implementation of new financial systems/tools and budget processes.
• Acts as a key resource person for the CFREF and Microcredentials leadership teams as well as the senior administration in the Centre for Neuroscience Studies. Responds to queries for internal staff and faculty as well as external stakeholders regarding financial issues.
• Maintains relations with Queen’s Financial Services, external accountants/auditors, and other stakeholders. Coordinates and acts as a resource for the annual audit of the project and program.
• Reconciles procurement card transactions online monthly, including allocation of credit card transactions to the appropriate project and program.
• Works closely with the training program assistant to monitor the training program financials for Connected Minds and monitors all revenues with the Microcredential Program.
• Provides necessary administrative and secretarial support to appropriate faculty members as required and requested.
• Other duties as required in support of the department and/or unit.

Type of Job: Full Time,

Hourly Wage/Salary: To be determined

Hours: 35 hours per week

Closes: Sep 24, 2023

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