ID: 13445

Project Manager

Queen's University - Kingston, ON

Website: https://www.queensu.ca/



  • University degree in Engineering or construction related field, combined with a minimum of five (5) years of progressive project experience, managing or assisting in the management of construction related projects. Ideally in a University/College environment but certainly within the commercial field. Membership in Project Management Institute (PMI) designation considered an asset
  • Knowledge and application of project management methodology, construction techniques and materials. Experience with budget management and developing construction project cost estimates
  • Proficiency in the use of Microsoft Word, Excel, PowerPoint, MS Project or equivalent project management software required
  • Strong technical knowledge and understanding of trade work (mechanical, architectural, building systems, electrical), combined with an ability to read and understand construction drawings and specifications
  • Experience with, and knowledge of, the Broader Public Sector Procurement processes and laws governing construction contracts and contracting
  • Demonstrated understanding and awareness of applicable codes and government legislation including (but not limited to) the Occupational Health & Safety Act (OH&SA), the Construction Lien Act (CLA), the National Fire Code of Canada, Ontario Building Code, Accessibility for Ontarians with Disabilities Act (AODA), etc.
  • Valid Province of Ontario Class G driver’s licence required
  • Able to write and speak fluent English
  • Consideration may be given to an equivalent combination of education and experience


  • Respect diversity and promote inclusion in the workplace; contribute to an inclusive and diverse team-based, positive work environment within project teams and the broader design and construction team
  • Committed to continuous learning and skill building in diversity, inclusion, and cultural competence
  • Ability to identify and understand issues, problems and opportunities; comparing data from different sources to draw conclusions and make decisions and solve problems involving a high level of complexity,

ambiguity and risk, in the absence of guidelines.

  • Proficiency in identifying project risks, their implications, and potential mitigations across multiple projects
  • Exceptional attention to detail with superior organizational and planning skills to manage multiple priorities and make decisions regarding competing and sensitive priorities
  • Proficient in establishing a clearly defined course of action to accomplish goals and organize work efforts, developing and overseeing multiple plans for internal groups and teams, anticipating risks and taking the appropriate steps
  • Strong analytical, problem-solving and negotiation skills with the ability to influence others
  • Ability to work independently, with minimal supervision, in a demanding, time-sensitive environment
  • Solid project management skills from project design through implementation
  • Strong computer aptitude and capability to learn new applications
  • Ability to adapt quickly and to handle evolving priorities on an on-going basis
  • Business analysis skills with the ability to see implications and provide consultative solutions and recommendations
  • Exceptional attention to detail with strong organizational and planning skills to manage multiple priorities and make decisions regarding competing and sensitive priorities
  • Excellent interpersonal skills with an ability to deal with sensitive issues in a confidential and / or professional manner, demonstrating tact, diplomacy and effective judgment
  • Ability to read and interpret construction drawings, equipment and material specifications
  • Strong communication (oral and written) and presentation skills
  • Ability to develop professional working relationships across all levels
  • Ability to lead a team of professionals to ensure project deliverables are met on time and within scope
  • Capacity to work under pressure and to embrace change
  • Ability to understand and apply financial information


  • Uses personal expertise and technical / professional knowledge to provide advice and direction to other professionals in the delivery of project services to clients
  • Identifies and seeks resolution to unique problems / issues, involving others when required and ensuring required background information is available
  • Prioritizes work and adapts and realigns priorities given the constantly changing context of projects
  • Determines required resources for project and decides which consultants / trades are hired or will work on projects
  • Makes project planning and scheduling decisions (i.e. building / services shutdowns)
  • Decides whether quality of construction / workmanship meets defined standards. Initiates corrective action and involves others when required

Position Requirements

Reporting to the Director, Design and Construction, and working closely with the Director, Engineering and Operations and the Director of Finance (Facilities), the Project Manager is responsible for project management, which includes planning and coordinating building renovations and construction projects from concept to completion, ensuring projects are delivered within the approved scope, schedule and budget.  Project budgets can range up to $5 million in total project costs.  The Project Manager is responsible for all aspects of projects and works with a high degree of autonomy in the deliver of projects that adhere to the Queen’s Design Standards, and other applicable Queen’s programs and initiatives.

The Project Manager is the primary lead on projects, collaborating and building strong partnerships with stakeholders, both internal and external to the university through timely communication and accountability, as well as ensuring the efficient and effective management of projects from start to finish.

Committed to equity, diversity and inclusion principles, and sustainability objectives of the university, the Project Manager is responsible for taking advantage of any opportunities to incorporate these principles into the projects he/she is responsible for.


Routine Responsibilities

  • Acts as a project lead for renovation and construction projects of Queen’s facilities
  • Reviews and monitors the progress of project activities on an ongoing basis. Maintains, adjusts and updates project plans, as needed
  • Leads regular status meetings and liaises with clients, contractors and other Queen’s stakeholder departments to facilitate resolution of issues and follow-up on action plans, as required (Strategic Procurement Services, Information Technology, Environmental Health and Safety, Planning, Facilities Engineering and Operations, etc.)
  • Formulates detailed and timely status and progress reports on projects to provide direction and propose objectives, attends internal and external meetings to present reports as required to key stakeholders
  • Ensures project work is done in compliance with applicable regulations and University standards, including policies and / or procedures
  • Obtains any required approvals, assesses risks and provides and implements relevant mitigation strategies

Project Initiation Stage

  • Consults with client groups internal to the university to plan, initiate and oversee the development of project scope, schedule and budget for approval
  • Establishes and maintains project team roles, responsibilities, and communication protocols and monitors all aspects of operations to increase efficiency and effectiveness throughout the duration of the project
  • Obtains any necessary internal and external approvals, assesses project risks and identifies mitigations
  • Leads the procurement process for all projects, in partnership with Strategic Procurement Services, complying with university policies / procedures and applicable legislation and regulations

Design Stage

  • Ensures that all required consulting disciplines are engaged for the project and that the necessary contracts are in place
  • Guides the design team to ensure compliance with defined project scope, schedule and budget
  • Manages peer review of design review packages to ensure completeness, accuracy and compliance with regulatory and permit requirements, as well as the university’s Design Standards
  • Coordinates preparation of construction cost estimate updates as appropriate and leads any required value engineering processes to maintain alignment between design and budget
  • Supports the procurement process, complying with University policies / procedures

Construction Stage

  • Ensures proper oversight of trades/contractors on site and provides work direction to ensure projects are delivered within framework. Addresses issues / concerns proactively and initiates corrective action, involving others when required
  • Performs inspections of construction sites and attends construction site meetings to manage risks, anticipate challenges and ensure that quality and safety standards are maintained, and that project documentation is current, accurate and complete
  • Ensures project work is completed in compliance with University standards, including policies and / or procedures
  • Acts as point of contact for regulatory and external interest groups (i.e. Fire Department, City of Kingston, Ministry of Environment, Utilities Kingston), coordinating and facilitating communication and information exchange; obtains necessary approvals and maintaining compliance
  • Ensures timely processing of construction related change orders, responses to requests for information and clarification from the contractor
  • Leads negotiation for resolution of any claims related to schedule or costs, ensuring that the necessary supporting documentation is available, to maintain strict adherence to budgetary guidelines
  • Coordinates support activities of the Assistant Project Manager
  • Provides coaching and feedback on work quality of Assistant Project Manager


  • Ensures that all required project close-out activities have been completed, with the support of the Assistant Project Manager
  • Ensures the timely financial reconciliation of all projects
  • Leads and ensures a smooth hand-over process to the Operations and Maintenance Team


Type of Job: Full Time,

Hourly Wage/Salary: $64,505.00 per year

Hours: 35 hours per week

Closes: Nov 03, 2020

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