Reporting to the Manager, Finance and Staffing (Manager), the incumbent is responsible for the day to day finance operation for accounts receivable and the extensive point of sale and cash operation.  The incumbent assists with developing and implementing financial policies, internal controls, procedures and guidelines for the department.

The incumbent prepares and oversees the department’s invoicing (receivables), point of sale, cash flow and bank procedures ensuring compliance with university policies and procedures. The incumbent is responsible for cash flow practices, audit control, preparing and reconciling of bank deposits and accounts, HST application, reporting and preparation of cash and account reports. Other areas of receivables under the responsibility of this position would be, but not limited to, payroll deduction, invoicing, miscellaneous deposits, on-line web sales, and journals.

Key Responsibilities

• Oversee the accuracy, timelines, collection and reconciliation of the department point of sale, cash flow and bank accounts; resolve issues that arise, referring more serious concerns to the Manager and senior staff
• Coordinate, monitor, compile, and reconcile the department’s various point of sales systems. Liaise with Financial Services on tax implications and apply as required. Audit all sales, and provide final reports to the Manager and/or department staff as required
• Balance and prepare regular reports to Financial Services on the business general ledgers and bank accounts required to support the business operation of the department. These accounts include the varsity travel clearing account, the payroll deduction account, the cash clearing account, the point-of-sale accounts receivable and transfer account, and the bank reconciliation of two accounts. The incumbent has signing authority on bank accounts
• Ensure sufficient cash flow is available to respond to Department requirements. Balance monthly petty cash systems. Determine appropriate procedures are in place to support business operation.  Oversee Corporate and Merchant numbers required to run the accounts receivable programs
• Oversee weekly cash disbursements and reconciliations providing reports to department staff as required
• Oversee the preparation, distribution, receiving, reconciliation and submission of program-related travel requests
• Provide input to the Manager in the review, development and implementation of administrative and financial policy, procedures and guidelines for the department
• Make recommendations to develop/refine procedures related to accounts receivable, point of sale and cash deposit/reconciliation and assist with implementation of others. Ensure appropriate back-up procedures are in place.
• Establish and monitor ticket production and sale procedures for athletic events. This includes the ticket printing, the preparation of ticket logs and an audit of tickets returned against sales
• Prepares miscellaneous invoices and follows up with statements/collection on outstanding debts
• Oversees the day-to-day workload and assignments of the Financial Clerk that supports accounts receivable and payroll
• Maintains organized electronic and hard copy financial files for the Unit, and adheres to internal audit policies. Prepares reports and responds to inquiries
• Respond to inquiries and requests received in person, by email, or by phone; and provide accurate information in a timely manner.
• At the request of the Manager/Director serve on department committees and working groups
• Provide assistance for full time and casual payroll submissions on a bi-weekly and monthly basis, as well as the backup for accounts payable
• Other duties as assigned by Manager