Reporting to the Research Grants and Contracts Manager, the Research Administrator will perform a wide array of administrative duties in support of research projects at the Department of Emergency Medicine. The incumbent is responsible for supporting the Research Grants and Contracts Manager in monitoring research fund expenditure, providing financial reports, expertise and assistance with the on-going and long-term processing of financial transactions affecting research accounts. The incumbent will be responsible for the preparation of correspondence, scheduling, and supporting special projects within the research domain. The incumbent will provide administrative support for the Resident Research Curriculum and ad hoc for the research faculty membership at large.

The schedule for this position may require the incumbent to work occasional evenings and/or weekends, according to program or area needs.

KEY RESPONSIBILITIES:
• Provide dedicated administrative support to senior research faculty and staff, serving as a point of contact and resolving issues and inquiries that arise
• Gather information and solve problems, bringing the matter to a successful resolution; follow-up as required and escalate issues when necessary
• Perform financial and accounting duties, including purchasing of goods and services, cheque requisitions, invoices, deposits, journal entries, procurement card reconciliation, processing travel reimbursements through ERS
• Interpret complex research policies and eligibility guidelines for various granting agencies and contracts. Coordinate and prepare financial reports for various research grants
• Assist in the preparation and implementation of a long-term financial strategy and monitor long term obligations of research grants
• Review, edit and format publications for submission. Submit publications on behalf of the researcher when requested
• Ability to quickly develop sound knowledge of university policies relating to research administration
• Ability to lead, support, motivate and promote a team environment. Ability to work both independently and as a collaborative member of a diverse team
• Perform office administrative duties on behalf of researchers, including initiating or preparing correspondence, photocopying, arranging meetings, recording minutes of meetings, etc., organizing, scheduling, and maintaining appointments for research purposes. Attend meetings and seminars that are relevant to grant funding and administration
• Plan and coordinate special events (i.e., RJ Brison Research Day, Research in Progress)
• Assist in conducting preliminary literature searches using electronic library databases (e.g., PubMed, Web of Science)
• Support various committees, create agendas, take minutes and follow up on action items
• Responsible for purchasing office supplies and assisting with booking travel
• Undertake other activities as delegated in support of the department

SPECIAL SKILLS:
• Respects diversity and promotes inclusion in the workplace
• Knowledge of accounting principles, university policies and procedures. Knowledge of university structure, procedures, and administrative systems
• Advanced computer and office skills, including advanced database management, spreadsheet analysis, and word processing skills. Familiarity with the Web and HTML will be considered an asset. Ability to adapt to emerging technology
• Excellent judgement and initiative. Strong interpersonal, organizational, time-management, and communication skills, both verbal and written. Meticulous attention to detail
• Ability to work in a confidential, high-pressure environment and to independently make decisions and set priorities to juggle many conflicting tasks while maintaining an enthusiastic, positive attitude. Strong professional work ethic
• Writing, editing and proofreading skills with an ability to pay attention to detail and accuracy is essential
• Discretion when dealing with confidential and sensitive information
• Analytical and problem-solving skills, to help resolve administrative problems to maximize efficiency
• Excellent organizational and time-management skills, to coordinate activities and ensure tasks are completed in a timely manner
• Ability to take initiative and responsibility for projects from beginning to completion
• Ability to focus even under pressure and with frequent interruptions

DECISION MAKING:
• Make decisions on behalf of researchers, when appropriate. Determine when to refer problems or sensitive issues to more senior staff or other individuals as required
• Required to work independently on daily research administrative and financial issues; making decisions and resolving related problems within guidelines
• Ability to interpret multiple funding sources and direct revenue, overhead and expenses accordingly
• Prioritize own work and time, and decide most important tasks among several to ensure deadlines are met
• Make recommendations regarding office administration procedures, suggest and help implement changes
• Resolve scheduling conflicts and determine when to schedule meetings under tight deadlines
• Determine priorities within a broad range of responsibilities and manage to accommodate individuals who rely on you for prompt and accurate performance of several tasks, while facing frequent interruptions
• Determine a routine for dealing with and protecting confidential and sensitive information. Decide how to distribute information, what method to use, and who to send it to
• Determine content and formatting for simple to complex documents, correspondence and reports