ID: 21584
Accounting & Operations Assistant IV
Queen's University - Kingston, ON
Website: https://www.queensu.ca/
Education/Training/Certifications
Required Education
- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
Required Experience
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- More than 2 years and up to and including 3 years of experience.
- Experience in financial services practices considered an asset (e.g., maintaining accounting records, etc.).
- More than 2 years and up to and including 3 years of experience.
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- Experience in client and/or customer experience functions considered an asset.
Consideration may be given to an equivalent combination of education and experience.
Job Knowledge and Requirements
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- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
- Provide information to others that requires technical or administrative explanation or interpretation.
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- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.
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- Adapt messages to meet the needs of the intended audience.
- Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
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- Participate in project team meetings and is involved in developing individual and team project plans.
- Identify new problems and seeks information and input to fully understand the cause.
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- Identify opportunities to improve the effectiveness and efficiency of work processes.
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- Break down concrete issues into parts and synthesizes information succinctly.
- Respect diversity and promotes inclusion in the workplace.
- Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.
Position Requirements
A Brief Overview
Reporting to the Department Manager, the Accounting & Office Operations Assistant will provide financial and general administrative support to faculty, postdoctoral fellows, and staff within the Department of Mathematics and Statistics. This position involves assisting in the delivery, coordination, development, and implementation of financial and administrative processes and functions for operating, research and trust funds. The incumbent provides support for HR functions such as contract preparation (including tracking mandatory training) and timekeeping.
This position acts as the first point of contact for the department and frontline resource and contact person for senior staff. This position coordinates seminars, lectures, conferences and special events hosted by the department and/or unit. This position also performs general accounting and bookkeeping activities including journal entries, budgeting, accounts payable, accounts receivable, invoices, requisitions, and reconciliations, and generates accounting reports to support the operations.
Job Description
What you will do
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- Acts as the first point of contact for the department and frontline resource and contact person for senior staff.
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- Coordinates seminars, lectures, conferences and special events hosted by the department and/or unit.
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- Responds to inquiries on behalf of senior staff, manages correspondence and calendars, and makes travel arrangements including for visitors and guest lecturers.
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- Performs general accounting and bookkeeping activities including journal entries, accounts payable, accounts receivable, invoices, requisitions, and reconciliations.
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- Generates accounting reports to support the operations.
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- Assists with the preparation of annual budget and projections.
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- Prepares and distributes correspondence, documents, and/or reports, and maintains files.Organizes department events including, but not limited to, convocations, funding announcements, award announcements and retirements.
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- Provides class lists for faculty and administrative staff.
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- Provides information to researchers by answering questions, resolving problems, and interpreting grantor’s rules.
- Other duties as required in support of the department and/or unit.
Type of Job: Contract, Full Time,
Hourly Wage/Salary: To be determined
Hours: 35 hours per week
Closes: Jul 28, 2023
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