ID: 17562

Administrative Assistants (2)

Ministry of Health OHIP, Pharmaceuticals and Devices Division - Kingston, ON


Are you a well-organized, detail oriented administrative professional who enjoys working in a team environment? If so, the Health Insurance Branch of the Ministry of Health is seeking two individuals to deliver administrative services to support the branch/office management and staff.

These are 2 Temporary – 12 months with possible extension positions


  • Typing of 40 words per minute


  • You have knowledge/skills with administrative systems, procedures, and processes to provide support services and participate in projects related to the development/implementation of office administration systems and processes
  • You have demonstrated knowledge and ability to prepare and process financial and human resources information/documents, purchasing requisitions, invoices/expense claims
  • You have the ability to apply knowledge of administrative methods and office protocols to provide support to the management and staff


  • You can determine work priorities and respond to multiple work demands
  • You can provide general information, and refer requests appropriately
  • You have arithmetic skills and attention to detail to check and verify information, and provide administrative financial support


  • You can act with tact and diplomacy when responding to inquiries
  • You can prepare standard correspondence and manage work in a team environment
  • You understand customer service principles, methods and practices


  • You can use word processing, database, spreadsheet, presentation and organizational chart applications
  • You are familiar with administrative, financial and human resources information systems

Note: Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario ), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine. Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated’ under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.

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Position Requirements

As an Administrative Assistant, you will:

• Organize and log incoming and outgoing mail

• Respond to inquiries from staff and the public

• Prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations

• Coordinate travel and meeting arrangements

• Provide financial administrative support by processing invoices and expense claims

• Prepare human resources documents, and arrange employee WIN accounts

• Maintain files, documents and manuals, and archive records

• Participate in projects related to the development and implementation of administrative processes and systems

• Manage the Outlook calendar of management

Type of Job: Contract, Full Time, Temporary,

Hourly Wage/Salary: $24.52 - $28.51 per hour

Hours: Full-time

Closes: Jan 20, 2022

Apply Now!

To apply follow these instructions

How to apply:

1. You must apply online by visiting www.ontario.ca/careers. You must enter the job id number in the Job ID search field to locate the job ad.

2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

4. Read the job description to make sure you understand this job.

5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives. All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment. We thank you for your interest.

Only those selected for further screening or an interview will be contacted.