ID: 21077
Departmental Assistant
Queen's University - Kingston, ON
Education/Training/Certifications
Required Education
- Two-Year Community College Diploma.
Required Experience
- More than 1 year and up to and including 2 years of experience.
Consideration may be given to an equivalent combination of education and experience.
Job Knowledge and Requirements
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- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
- Provide information that requires technical or administrative explanation or interpretation.
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- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
- Manage own work effectively and follows through on commitments, using the available resources.
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- May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
- Resolve recurring problems and situations using established procedure and guidelines.
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- Bring forward problems, obstacles or challenges to work completion in a timely manners so deadlines continue to be met.
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- Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
- Acknowledge and respect diverse cultural traditions and beliefs.
- Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.
Position Requirements
A Brief Overview
Reporting to the Department Manager, with direction from the Financial Coordinator, the Departmental Assistant performs day to day administrative duties in the Biology Department. This includes providing financial administrative support for researchers, support and information dissemination to all Faculty members, their graduate students, post‐doctoral fellows, research personnel and course instructors. The Department Assistant is responsible for reconciliation of procurement card statements and assistance with other financial duties such as operating and research finances, processing payment transactions, paying invoices, and travel claims for faculty. The incumbent also carries out reception duties such as answering email and in‐person inquiries, updating contact lists and directories, coordinating facility access (keys/cards) and ordering office supplies and carrying out other tasks as assigned. As well as administrative support duties for department senior staff such as screening phone calls, initiating and drafting sensitive correspondence, replying to e‐mail on behalf of senior staff, scheduling meetings, and assisting in preparation of reports. The incumbent will also assist with committee work and special projects when required.This position performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, and reconciliations. This position performs fund allocation to the appropriate budget line items/chartfield. This position also prepares and processes casual contract payroll requests, temporary employment contracts, vacation entries, and time-sheet reporting.
Job Description
What you will do
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- Performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, and reconciliations.
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- Performs accounting duties to support department activities.
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- Performs fund allocation to the appropriate budget line items/chartfield.
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- Prepares and processes casual contract payroll requests, temporary employment contracts, vacation entries, and time-sheet reporting.
- Generates accounting reports to support the operations.
Type of Job: Contract, Full Time,
Hourly Wage/Salary: To be determined
Hours: 35 hours per week
Closes: Apr 23, 2023
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