GENERAL DESCRIPTION:
The office administrator is the centre point for data collection and reporting for our charitable not-for-profit organization. Top priorities are bookkeeping, human resources, office services, and administrative tasks. Details provided below:

Book Keeping:

•  Data entry using programs such as Simply Accounting, Donor Software, Google Docs, Office Suite, SlickOne, etc
• Processing donations such as pre-authorized payments, monthly deposits, credit cards, etransfers, etc
• Bill payments, receive employee expense and mileage, prepare and distribute reports
• Maintain organizational donor database, create and distribute reports subject to departments needs
• Prepare and provide monthly and yearly reports such as bank reconciliation, remittances, RRSP’s, deductions for employee benefits, payroll, ROE’s, and more
• Financial communications such as government subsidies, receiver general, T4’s, Canada Summer Jobs, etc

Human Resource:

• Maintain updated leadership lists including employees, volunteers and their screening requirements
• Provide reminders to employees and compliance reports to executive leadership

Office Services:

• Reception needs such as directing all types of communications, distributing information, mail, filing systems
• Oversee office including greeting visitors, cleaning, purchasing supplies, general problem solving

Administrative Tasks:

• General communications to partner database including mailings preparations, contacts lists, etc
• Administration training and maintenance for employees and department leadership
• Assist Executive Director with various tasks including staff events and celebrations, budget planning, general correspondence, etc
• Optional: Attend conferences and developmental training as needed and available