Reporting to the Director, Admissions and Student Services in the School of Graduate Studies and Postdoctoral Affiairs, the Office Assistant is responsible for reception, general clerical and administrative duties supporting the School as well as support for internal and external relations, event and project planning assistance, and some finance and bookkeeping activities. Other duties include preparation of correspondence, word processing, data management, event support and assistance, and information distribution.

This position acts as the first point of contact for all visitors and directs them to appropriate parties. This position provides general reception and administrative support to the department. This position also provides logistical support for events to ensure they run smoothly.

What you will do

• Acts as the first point of contact for all visitors and directs them to appropriate parties
• Performs general clerical activities including maintaining filing systems, faxing/scanning, scheduling, sorting and distributing mail, maintaining inventory, and ordering supplies
• Prepares and distributes routine correspondence and department communications
• Provides logistical support for activities or resources such as conferences, visiting speakers, meetings, counselling appointments and other events and activities of the unit
• Performs general accounting activities including invoice generation, requisitions, collecting and processing cash and cheques, petty cash, and reconciliations
• Assists students with registration, course information, instructor-teaching assistance information, tutorial information, and provides general assistance-information
• Completes online store and other purchases
• Other duties as required in support of the department and/or unit