ID: 17157

Document Control Clerk/Receptionist

EMS-Tech Inc. - Belleville, ON


  • 2 year Office Administration diploma (or equivalent) or 10+ years of office experience with 5+ years of document
    control experience.


  • Work and interact with other team members
  • Communicate effectively and accurately with suppliers, customers, and design team members in both oral and written
  • Demonstrate excellent writing skills for correspondence, and technical reports written by others. Adhere to EMS-Tech
    Inc.’s confidentiality and intellectual property agreements and policies
  • Demonstrate expertise and efficiency with MS Office Suite (Word, Excel, and Powerpoint), and file management
    system (Synergis Adept) and other software as required
  • Demonstrate ability to multi-task and meet deadlines in a dynamic and fast paced environment

Physical Conditions/Demands:

  • Normal office conditions (sitting at a desk, operating phone, computer/monitor, keyboard/mouse etc.) with intermittent
    standing and walking
  • The lifting of objects is limited to a maximum weight of 35 lbs. (16 kg).
  • Adhere to EMS-Tech Inc. safety practices both in the office, in transit, and off-site
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Position Requirements

Knowledge & Innovation:
Document Control (approx. 75%) – reporting to QMS:

  • Engineering support, working primarily with the Quality Management System Coordinator, Senior Design Engineering,
    and Project Management team providing project support activities
  • Prepare transmittals for project drawings and other correspondence. Log incoming project drawings and other
  • Receive, organize, and circulate supplier and fabricator drawings for approval. Document changes and send marked
    up drawings back to suppliers for various projects
  • Create and maintain up to date customer and supplier drawing lists with the purpose to track receipt and status of
    drawings using spreadsheet software
  • Assist in organizing supplier and project information to create “Installation, Operating and Maintenance Manuals”.
  • Prepare the “Installation, Operating and Maintenance Manuals”
  • Any other duties assigned by the Vice President Engineering & Design or the QMS leader.

Reception (back up – approx.. 25%) – reporting to Executive VP Operations:

  • Perform receptionist responsibilities by receiving incoming telephone calls and forwarding to appropriate party; greeting
    individuals who arrive and completing Covid-19 screening; fielding inquiries and relaying messages where appropriate
  • Receive, open, and distribute mail. Monitor and distribute incoming faxes. Send outgoing faxes as requested
  • Receive, record delivery of, and distribute incoming courier packages and deliveries. Process outgoing courier packages
    for staff as requested
  • Scheduling of company conference rooms. Company vehicles and 407 transponders, including maintaining the keys
    and the sign out log
  • Hospitality support and any other duties assigned by the Executive Vice President, Operations

Type of Job: Full Time,

Hourly Wage/Salary: $40, 000 to $45,000 salary with full benefits and a 5% pension plan after successfully passing probation

Hours: 40 hours per week (Monday to Friday)

Closes: Feb 03, 2022

Apply Now!

  • Accepted file types: pdf, doc, docx, Max. file size: 128 MB.
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